UTYPIA ORDER APPROVAL (FOR OFFICE PRODUCTS DEALER)

The uTypia Order Approval Module allows orders entered on an uTypia web shop of an Office Products Dealer (OPD) to be checked and approved before sending them to production.

The Approver (for example Customer-Service for stamps at an OPD) verifies all orders from the uTypia web shop of the OPD and approves them. At that stage a Sales Order Number or Purchase Order number for the Rubber stamp manufacturer (RSM) can be added to the order. It is possible to have one approver for all shop-orders or approvers per user-groups (for Example a big end-customer). That means you can define different approvers for different end-customers or just check/approve orders of specific end-customers.

With the approval a payment risk evaluation of the order and customer review can be done. Entering a Sales order number or a Purchase order number for the RSM can streamline order-tracking and invoicing between the OPD and the RSM. Only after approval the order including the layout data is sent to the supplier (RSM) for production and delivery of the stamp or other customizable product. uTypia Order Approval supports the management of the orders for all parties involved.

Order approval is an alternative to a Shop-in-Shop Integration. It can be implemented faster and at lower costs – but does not offer all the advantages. The end-customer still has a separate login and checkout is done in uTypia; prices cannot be transferred interactively and the data is not send electronically into the ERP-System of the OPD.

Combined with the Module "uTypia order Integration" orders can be transferred electronically to the ERP-System of the OPD – and an electronic order approval can be sent from there to uTypia.

ORDERING PROCESS

User Login and Order
Order is sent to the OPD per email (optional electronically to the ERP System)
Approval (after payment risk evaluation) plus PO Number entered (optional electronically approved)
Order passed on to Rubber Stamp Manufacturer
Production and Delivery

TARGET GROUP

OPD with high payment risks
OPD with complex invoicing requirements

ADVANTAGES AND DISADVANTAGES

Advantages

Payment risk evaluation before production possible

Add Sales Order Number or Purchase order number for RMS to the order

all Data necessary for invoicing between OPD and RSM can be added.

Optional: (requires in addition Module 002-007 uTypia order integration)

Electronic Order-Approval Process

Order is sent electronically to the ERP System of the OPD

no manual order entry necessary

Disadvantages

Delays in production and shipment due to wait-time for approval

Blocked orders due to missing approval

Demo

An interactive Demo is unfortunately not feasible. Screenshots of the process can be found in the PPT Presentation for this Module.

Services

INCLUDED SERVICES:

Configuration of the approval process in uTypia incl. Email-Adresses

Later Adaptions and Extensions of the Approval Process (can also be done yourself)

Support with problems or questions during ongoing operations

PPT for Presentation to the Approver

Manual for approver

The price is per Shop – not per uTypia Licensee – meaning the order approval process is activated and configured only for one shop.

NOT INCLUDED SERVICES:

Training by Internet Service

Approval of actual orders by Internet Service

Electronic Order approval requires Module "002-007 utypia order integration"

AVAILABLE FOR THESE UTYPIA PRODUCTS:

uTypia business 6 professional
uTypia business 6 standard
uTypia business 6 company shop
uTypia portal integrated
uTypia consumernext professional
uTypia consumernext standard
uTypia consumernext company shop
uTypia consumernext portal shop

Contact:

uTypia support:

uTypiatrodat.net

+43 7242 239 340