UTYPIA ORDER APPROVAL (FOR E-PROCUREMENT)

The uTypia Order Approval Modul allows orders to be checked and approved before sending them to production.

uTypia Order Approval supports the management of the orders for all parties involved. The Approver (for example Central-Purchasing Department for Stamps) verifies all orders of the uTypia Shop  and approves them afterwards. A Purchase Order , Requisition Number or Cost Center can be added at that time. For each shop there can be one approver, who reviews and approves all the orders in the shop. Or an approver per user – meaning that departments or locations can have their own approver.

During Approval a check of "Corporate Identity" (Fonts, Logo, Wording) of the layout is possible as well as verifying the budget and conformity with purchasing guidelines. Only after approval the order including the layout data is sent to the supplier (RSM) for production and delivery of the stamp or other customizable product. The order approval is an alternative to an E-procurement integration. It can be implemented faster and at lower costs – but does not offer all the advantages. The data is not send electronically into the IT-System of the customer. 

ORDERING PROCESS

  • Enduser creates Layout and saves order
  • E-mail is sent to the assigned approver (this email is sent CC to the supplier)
  • Approver checks the order and approves 
  • approved order is sent to the supplier (including Layout) (this email is sent CC tot he enduser)
  • Production by supplier
  • Shipping by supplier to the enduser 

TARGET GROUP

  • Large corporate customers: --> to control employee purchases
  • Large office dealers: siehe Order Approval für Wiederverkäufer
ADVANTAGES AND DISADVANTAGES

Advantages

Verification by Approver in regards to Corporate Identity, Budget, purchasing rules
Add Purchase order number, Requisition Number or cost center to the order
all Data necessary for facturation can be added.

Disadvantages

Delays in production and shipment due to wait-time for approval
Blocked orders due to missing approval

Demo

An  interactive Demo is unfortunately not feasible. Screenshots of the process can be found in the PPT Presentation for this Module.

Services

INCLUDED SERVICES:

Configuration of the approval process in uTypia incl. Email-Adresses
Later Adaptions and Extensions of the Approval Process (can also be done yourself)
Support with problems or questions during onging operations
PPT for Presentation to the Approver
Manual for Approver
The price is per Shop – not per uTypia Licensee – meaning the order approval process is activated and configured only for one shop.

NOT INCLUDED SERVICES:

Training by Internet Service
Approval of actual orders by Internet Service

AVAILABLE FOR THESE UTYPIA PRODUCTS:

  • uTypia business 6 professional
  • uTypia business 6 standard
  • uTypia business 6 company shop
  • uTypia consumernext professional
  • uTypia consumernext standard 
  • uTypia consumernext company shop
  • uTypia portal